Automated Time Distribution
The NOVAtime 4000 Automated Time Distribution feature allows managers to distribute work hours—automatically—without requiring employees to input job transfers throughout the day. The enhanced feature calculates daily totals of qualified timesheet hours and distributes these hours based on the pre-configured distribution rules. It extends the capability of the existing time distribution feature, which allows for manual distribution, and is ideal for cases in which employees’ real-time transfers are deemed too time consuming and labor costs are routinely changed to a selection of labor groups. The end result is transferred to payroll and included in specific system reports for cost analysis and management. Learn More
It distributes daily work hours to selected labor groups and pay codes based on the following:
- Fixed hour amounts only.
- Percentages only.
- Fixed amounts with percentage-based distribution of remaining time to other selected groups and pay codes.
Exception Tracking & Point System
The NOVAtime 4000 Point System feature tracks employee attendance and exceptions, while assigning merits and demerits. It allows point values to be assigned to exceptions (e.g. tardiness, absences, and leaving early), and rules and threshold levels can be set up so that supervisors can view employees who meet or exceed the threshold of the selected exception type. Once a threshold is reached, the system can automatically generate pre-configured HR documents that supervisors may review with their employees. Ultimately, the Point System gives employers a cost effective means of awarding dedicated employees for proper attendance, while disciplining those who do not abide by company policies. Learn More
- Point accumulation based on attendance behaviors and patterns.
- Point control by exceptions, pay codes, and reason codes.
- Export and mail merge of Point System information into Word documents.
- Automatic bonus payments for perfect attendance recipients.
- Basic disciplinary tracking.
- Full editing capability.
Schedule Lockouts
The most cost-saving function of the system is the NOVAtime 4000 Lockouts feature. This can be used to restrict employees’ use of the system, eliminating unauthorized overtime by preventing them from punching IN too early and/or OUT too late. Lockout restrictions can be based on an employee’s daily start/end time (fixed shift, or single schedule), or based on the Global Lockout setting that restricts all employees to the same lockout schedule.
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- Prevention of unauthorized overtime by limiting employee punching to their scheduled work hours (can be overridden by the supervisor at the clock if authorized).
- Concurrent use of punch lockouts with door access.
- Lockouts for specified biometric terminals.
- Comprehensive reporting of access logs for security review (detailing employee name, door location, and date/time).
Expense Tracking & Reporting
The NOVAtime 4000 Expense module is a valuable tool for companies that require employees to submit company expenses. System administrators can configure all or specified employees to have access to the Expense module, which will allow them to input selected expenses (e.g. mileage, airfare, lodging, meals, etc.) via Employee Web Services. Expense records can then be submitted to supervisors for approval. Learn More
- Overview option that enables supervisors to apply filters and view all desired expense records in a single screen.
- Individual employee expense details that can be published as reports.
- Graph view that can be configured with various filters and published as a report.
Notification Engine
NOVAtime 4000 provides internal, system-define messages and email alerts for added efficiency in various stages of the system workflow. The NOVAtime 4000 Notification engine enables event triggers to be selected with filters and other specifications, keeping supervisors up to date and fully informed regarding their workforce. Learn More
- Notifications and alerts regarding total hours, absences, exceptions, pay codes, approval, time clocks, etc.
- Custom configuration of notifications and scheduled alerts.
- Delivery options, including email to the supervisor, the employee, and/or to external email addresses.
- Option to send notifications via text message.
Note: Additional fee may apply