While NOVAtime is a powerful system, some user requirements require additional features, which add-on modules help supply.
With the powerful NOVAtime solution already in place, introducing these add-on modules will make workforce management even more productive and efficient. Read our Product Overview below to find out what the NOVAtime Add-On Modules can do for you!
NOVApower Analytics is a new, dynamic way for companies to visualize their workforce management data. ODATA is used to link the NOVAtime Workforce Management / Time and Attendance solution to NOVApower Analytics, allowing all of your workforce data to be transformed into interactive, presentation ready graphs which are both visually impressive and extremely useful. You can retrieve, analyze, transform and report on any data to generate intelligent insights for one of the largest expenditures of your business, your employees’ work hours. NOVApower Analytics allows you to visualize and analyze years’ worth of data, combining, eliminating and customizing them into various charts and graphs for powerful, analytical, and actionable presentations. To learn about CORT’s experience using NOVApower Analytics, click here. For more information on Albertina Kerr Centers’ success story, check out the case study or the video. Analyzed data can then be scheduled to be sent out via email, allowing businesses to keep tabs on their workforce with ease. Learn More.
NOVApower Analytics serves as new dynamic way to efficiently pull days, weeks, months or even years’ worth of data together providing the insights necessary to adjust processes, practices and policies in just a few seconds! For a dynamic look at NOVApower Analytics, and how it differs in functionality from NOVAtime’s NOVAanalytics module, watch this video.
Patient Protection Affordable Care Act (PPACA or ACA) Module
NOVAtime’s PPACA module enhances the NOVAtime workforce management / time & attendance solution with robust features that aid compliance with provisions of both the Patient Protection and Affordable Care Act. The module assists in identifying employees that qualify for “minimum essential” healthcare coverage under the PPACA, helping businesses avoid penalties.
Additionally, this module is also assisting many long-term care facilities, such as Vivage and Retirement Housing Foundation with Center for Medical Services’ (CMS) Payroll Based Journal electronic reporting (PBJ electronic reporting) requirements, recording the required information and dropping it into an exportable file, ready for delivery to the CMS. Click here for more information.
Automated Time Distribution
The NOVAtime Automated Time Distribution feature allows managers to distribute work hours—automatically—without requiring employees to input job transfers throughout the day. The enhanced feature calculates daily totals of qualified timesheet hours and distributes these hours based on the pre-configured distribution rules. It extends the capability of the existing time distribution feature, which allows for manual distribution, and is ideal for cases in which employees’ real-time transfers are deemed too time consuming and labor costs are routinely changed to a selection of labor groups. The end result is transferred to payroll and included in specific system reports for cost analysis and management. Learn More
It distributes daily work hours to selected labor groups and pay codes based on the following:
- Fixed hour amounts only.
- Percentages only.
- Fixed amounts with percentage-based distribution of remaining time to other selected groups and pay codes.
Exception Tracking & Point System
The NOVAtime Point System feature tracks employee attendance and exceptions, while assigning merits and demerits. It allows point values to be assigned to exceptions (e.g. tardiness, absences, and leaving early), and rules and threshold levels can be set up so that supervisors can view employees who meet or exceed the threshold of the selected exception type. Once a threshold is reached, the system can automatically generate pre-configured HR documents that supervisors may review with their employees. Ultimately, the Point System gives employers a cost effective means of awarding dedicated employees for proper attendance, while disciplining those who do not abide by company policies.
- Point accumulation based on attendance behaviors and patterns.
- Point control by exceptions, pay codes, and reason codes.
- Export and mail merge of Point System information into Word documents.
- Automatic bonus payments for perfect attendance recipients.
- Basic disciplinary tracking.
- Full editing capability.
Expense Tracking & Reporting
The NOVAtime Expense module is a valuable tool for companies that require employees to submit company expenses. System administrators can configure all or specified employees to have access to the Expense module, which will allow them to input selected expenses (e.g. mileage, airfare, lodging, meals, etc.) via Employee Web Services. Expense records can then be submitted to supervisors for approval.
- Overview option that enables supervisors to apply filters and view all desired expense records in a single screen.
- Individual employee expense details that can be published as reports.
- Graph view that can be configured with various filters and published as a report.
NOVAtime provides internal, system-define messages and email alerts for added efficiency in various stages of the system workflow. The NOVAtime Notification engine enables event triggers to be selected with filters and other specifications, keeping supervisors up to date and fully informed regarding their workforce.
- Notifications and alerts regarding total hours, absences, exceptions, pay codes, approval, time clocks, etc.
- Custom configuration of notifications and scheduled alerts.
- Delivery options, including email to the supervisor, the employee, and/or to external email addresses.
- Option to send notifications via text message.
The most cost-saving function of the system is the NOVAtime Lockouts feature. This can be used to restrict employees’ use of the system, eliminating unauthorized overtime by preventing them from punching IN too early and/or OUT too late. Lockout restrictions can be based on an employee’s daily start/end time (fixed shift, or single schedule), or based on the Global Lockout setting that restricts all employees to the same lockout schedule.
- Prevention of unauthorized overtime by limiting employee punching to their scheduled work hours (can be overridden by the supervisor at the clock if authorized).
- Concurrent use of punch lockouts with door access.
- Lockouts for specified biometric terminals.
- Comprehensive reporting of access logs for security review (detailing employee name, door location, and date/time).
Note: Additional fee may apply
Would you like a simple way to access your SaaS data in real-time, in Microsoft Office 365 or 2013? NOVAanalytics is an add-on module in NOVAtime 5000. The NOVAanalytics app allows customers to export data from a set of predefined tables within the NOVAtime application, taking analytics to the next level by using MS Excel, Pivot Tables and Pivot Charts.
Click here to learn how one staffing solution provider gained insight into its workforce using NOVAanalytics.